Space Reservation Form

Request for Use of Campus Space

For Georgia Tech Student Organizations Only

Chartered student organizations may request use of campus space by completing this on-line application. Please note that classroom scheduling for student groups is subject to availability. Institute classes and certain departmental events take precedence over student activities. Any student activity that has to be moved from a room for use by a class or department event will be given another space of equal or greater size if possible.

When an organization representative submits the Use of Campus Space form, your faculty or student advisor will be notified of the event request. In addition, you may be asked to notify other significant departments, such as Campus Police, Risk Management or Parking. Obtaining the services of other departments is the responsibility of the student organization sponsoring the event.

Please submit this Use of Campus Space form at least five business days prior to the event. Once your event request has been processed, and the space you requested confirmed, you will receive a space use confirmation. The confirmation will state the name of the event, date, time, location and the name of the requester. Additional information will be included on how to get equipment and other services for the event.

Space is not reserved until you receive an e-mail confirmation.

Student Organization Information

Event Information

No Yes

Requested Locations, Dates and Times

Request 1:

Request 2:

Request 3:

Request 4:

Other information or questions pertinent to the event

(number of people)

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%

%

%

Services

After receiving an email confirmation from the Space Planning Office to use outdoor space, please call GT Customer Service at 404-385-1000 for any of the following:

  • Tables
  • Chairs
  • Platforms
  • Power connections
  • Trash Cans

A one-week notice is usually required to obtain these services.

The following services are NOT provided by GT Customer Service for outdoor use:

  • Amplified Sound equipment: speakers, microphones
  • DVDs, VCRs or TVs
  • Tents or Tent stakes

This equipment can be leased from an off-campus vendor. Georgia Tech is NOT responsible for equipment leased by departments or student organizations from off-campus vendors.

Amplified Sound

Amplified sound includes live music, DJ's, loud radios and microphone use. Groups needing amplified sound for special programs should contact Beverly Peace at beverly.peace@spaceplan.gatech.edu otherwise amplified sound is permitted on Tuesday and Thursdaybetween the hours of 11:00 AM and 12 noon only.

Banners / Chalking / Fliers

To chalk or hang banners and fliers on campus, please contact Beverly Peace at beverly.peace@spaceplan.gatech.edu. Completing a Use of Campus Space form is not required.

Clean up:

Organizations that use campus space for meetings and events should leave rooms clean and free of trash. Trashcans are not to be left piled high with food boxes and garbage. Tables and chairs rearranged for an event are to be put back in classroom order at the close of the activity. Groups using outdoor space are required to leave the area clean and free of debris once the event has ended.